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Satisfactory Academic Progress Policy

 
 
References: 34 CFR 668.34(b)(c) (d).
 
 
   

What is SAP?

Federal regulations require California Baptist University to establish, publish, and apply standards of Satisfactory Academic Progress (SAP) for financial aid eligibility. The purpose of measuring and enforcing these standards is to ensure financial aid recipients’ progress towards graduation. Students who fail to meet the satisfactory academic progress requirements become ineligible to receive financial aid until they are in compliance with these requirements.

How do I appeal?

A complete appeal consists of the following:
 
 
1. Letter of appeal that includes any extenuating circumstances, plan of action to resolve the cause for the circumstance, contact information, signature and date. 
2. Supporting documentation - such as doctors’ letters or bills, death certificate, obituary, or college transcripts (for having to show progress towards SAP)
3. Academic Plan - This should include your expected graduation date, course, and number of units for each semester. The plan should be signed by your enrollment advisor. If you have developed a plan in conjunction with an earlier advising appointment you may submit the plan already in place. However, if you do not have one, you must schedule an appointment with an academic advisor to have one completed. 
 
 
Click Here to see a detailed handout explaining the appeal process. 
 
 
Submit your complete appeal to the Financial Aid Office for review. 
 

What is an Academic Plan?

An Academic Plan (ASP) should be completed with the assistance of an Academic Advisor and submitted along with a letter of appeal. Should the appeal be approved, it is important that the Academic Success Plan be realistic as the ability to adhere to the plan will be closely monitored. Failure to follow the courses and units outlined may be used as a basis for future denial of financial aid.

How soon will I hear about my appeal?

Your appeal will be reviewed by the Satisfactory Academic Progress Committee. You will be notified via Lancermail of the decision shortly after the hearing. 

June 8, June 22, July 13August 24, September 7, September 15

Last day to submit an appeal: September 9, 2016

What if my appeal is denied?

Students that do not have their appeals approved will receive information regarding other alternatives available to them. Some options include:

1. Continuing enrollment at CBU without any financial aid assistance.

2. Continuing enrollment at CBU with the assistance of private loans.

3. Taking a leave of absence from CBU to make up a portion or all of the deficient units at a Community College. In this case a student will have to file an additional appeal to have aid reinstated once s/he has completed the required units and demonstrated the ability to continue at CBU without incurring any additional deficiencies. The Financial Aid Office recommends that the student speak with Enrollment Advising to ensure that any classes taken elsewhere will count towards the student's area of study.

I received a termination letter, but have had a grade change. What do I do?

You must still submit a SAP Appeal Letter to the Financial Aid Office. Please include supporting documentation regarding the grade change in your appeal.

I received a warning letter stating I have 1 or 2 terms of eligibility remaining. What does that mean?

Of the 12 full-time equivalent semesters allowed for undergraduate financial aid eligibility, you have completed 10 or 11 respectively. Please make an appointment with Enrollment Advising to determine what courses are still outstanding in your program of study.
 
After your eligibility has expired you have options of private loans or a payment plan to cover your outstanding courses.

How is the 12 semester limit determined?

The federal government state that for an undergraduate program the time frame for aid eligibility cannot exceed 150% of the published length of the program. CBU only offers four-year programs; 150% of a four-year program would allow 6 years of eligibility, or 12 full-time semesters. CBU does not offer a mandatory fifth year program. Additionally, an undergraduate course of study at CBU requires 124 units; 150% of the program would be a total of 186 attempted units. Eligibility of aid will cease when a student reaches either of these 150% marks.

Where would I have seen the information regarding SAP?

The Satisfactory Academic Policy is listed in the undergraduate catalog and the graduate catalog in the financial aid section.  The policy is also listed on the Financial Aid tab of InsideCBU.